Financial Aid FAQ’s

How do I apply?

Complete the Free Application for Federal Student Aid (FAFSA) online at (Also using the IRS Data Retrieval on the FAFSA is highly recommended.) You will need to create a Federal Student Aid ID online at during the application process. CVCC’s school code for the FAFSA is 012182.This application must be completed each year.

What is FAFSA?

FAFSA is the Free Application for Federal Student Aid. This is the application that must be completed yearly for your federal financial aid to be determined. Federal financial aid includes Pell Grant, FSEOG, ASAP, and work study.

How do I transfer my financial aid information to CVCC?

Simply go online to make corrections and add CVCC’s school code 012182. Also request all official transcripts from former college(s) to be sent to CVCC Admission Office. Once we receive your FAFSA and official transcripts, the Financial Aid Office will let you know if any further documents are required and how much financial aid you have been awarded.

Do I have to wait for admission before applying for financial aid?

No, you do not have to be admitted in order to apply for financial aid. However, all admission documents must be received and you must be admitted before financial aid can be awarded.

When is the deadline to apply?

You may complete your 2019/2020 FAFSA after October 1, 2018. CVCC’s priority deadline is May 1. The 2019/2020 FAFSA is available until June 30, 2020.

Can I get more than one type of financial aid?

Yes. There are many different types of financial aid and funding options to pay for college. We encourage our students to apply for Federal Aid: grants, loans and work study; state aid; scholarships and any military benefits that they may qualify.

How do I know if I received financial aid?

When you complete your FAFSA, the federal processor will send a confirmation email. To know what your finalized award is, refer to the award letter mailed from CVCC Financial Aid Office. The award letter will list your financial aid awards and the amounts per semester and year. You can also check Pirate Web online using your student number.

Can I look up my status online?

Yes, simply go to Pirate Web.  Use your student number and password to access your information at CVCC.  You can see what documents are required, financial aid charges and posted grades.

How do I apply for a work study job?

First, complete the FAFSA.  Then come to the Financial Aid Office in Wilson Hall to see if any jobs are available and to complete the remaining paperwork.

Can I use my financial aid to purchase my books?

If you have financial aid in excess of your tuition and fees, you can go to Troy University – Phenix City Barnes & Noble and charge your books to your student account. The financial aid bookstore charge period is during the first week of class.

When are Pell Grant refunds received?

Students who did not use all their Pell Grant balance for the semester will receive a refund via direct deposit or be mailed a check. Generally checks are mailed two weeks after the term begins. To access your financial aid information use Pirate Web.

How do I receive a loan at CVCC?

Once you have submitted your FAFSA to CVCC, and the Financial Aid Office has completed your initial review, you will be offered information on Direct Loans with your award letter. You must complete the following steps:

1. Complete the Entrance Counseling at
2. Complete and Sign your electronic Master Promissory Note at
3. Complete the online Loan Request form on the CVCC student forms

If I drop a course or withdraw, what will happen to my financial aid?

Students who reduce their course load during the term may not be eligible for the entire award offered to them and are advised to consult with the Financial Aid Office to determine what impact dropping classes may have. Students who withdraw from school before completing 60% of the enrollment period may be required to repay all or a portion of the financial aid funds back to the school or to the U.S. Department of Education.

What is Satisfactory Academic Progress?

Please click to review the full Financial Aid Satisfactory Academic Progress Policy.

What is Financial Aid Warning?

Students failing to meet GPA or Pace Financial Aid Satisfactory Academic Progress standards who met these standards their prior term are allowed to continue one term receiving financial aid with a status of Warning. Students must meet all Financial Aid Satisfactory Academic Progress standards at the end of their next term of enrollment or lose financial aid eligibility. A Warning Status is not applicable to students who have exceeded the Maximum Time frame for their program.

How do I appeal my financial aid once I have been placed on financial aid suspension?

Financial Aid Appeal Forms are located online at website > Student Resources > Student Forms. Students must complete all required fields and attach supporting documentation of extenuating circumstances that occurred during their semester(s) which caused them not to maintain satisfactory progress. If approved, student is placed on Financial Aid Probation.

Financial aid suspension is not the same as an academic suspension.  If a student is placed on academic suspension then he/she must take a full time course load and successfully complete all courses during that semester in order to reestablish his/her financial aid.